Wedding Invitation Etiquette: Everything You Need to Know

Planning your big day is a beautiful adventure, and one of the most important milestones is sending out your wedding invitation. It’s not just about choosing fonts and paper textures (though we love a good letterpress on recycled Pacific Northwest cotton paper!)—it’s also about communication, timing, and showing care for your guests.

Whether you’re planning a classic wedding in downtown Seattle, a cozy celebration on Whidbey Island, or an elopement in the Cascades, here’s a thoughtful guide to wedding invitation etiquette.

1. Timing is Everything

• Save-the-Dates: Send these out 6–8 months before the wedding, especially if you’re planning a destination wedding or a peak-season celebration in places like Leavenworth or the San Juan Islands.
  
• Invitations: Mail your formal invitations 8–10 weeks before the big day. For local weddings, 6–8 weeks is acceptable, but earlier is better if many guests are traveling.

2. Guest List Clarity

Be specific on who is invited. If you’re inviting a couple but not their children, address the envelope to “Mr. and Mrs. Smith” rather than “The Smith Family.”
Tip: If your wedding is intimate (as many PNW forest or waterfront weddings are), clarity will help avoid awkwardness.

3. RSVP Etiquette

Include a clear RSVP deadline—typically 3–4 weeks before the wedding. That gives you enough time to finalize seating, catering, and guest count.
Consider offering a digital RSVP option for added convenience—especially if your guest list skews younger or more tech-savvy.

4. Dress Code Hints

If your ceremony is in a rustic mountain lodge or beachside at Golden Gardens, hinting at the appropriate attire is helpful. Phrases like “Garden Chic,” “Coastal Formal,” or “PNW Casual” are stylish and informative.

5. Registry Info

Traditionally, registry details don’t go on the actual invitation—include it on your wedding website instead. Add a small insert with your site link if you’re mailing physical invites.

6. Respecting Names & Titles

Take the time to double-check the spelling of names and preferred titles. It’s a small gesture that shows thoughtfulness and respect.

7. Local Flair & Sustainability

Since many Seattle couples prioritize eco-conscious choices, consider using recycled or seed paper, supporting local calligraphers, or even sending digital invitations with locally illustrated designs.

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Final Thoughts

Wedding invitations set the tone for your celebration. They’re your guests’ first glimpse into the experience you’re planning. By honoring etiquette and adding a touch of your personal style—whether it’s inspired by the misty mountains, wildflowers, or the sound of Puget waves—you’re creating a warm welcome that starts before they even arrive.

Need help designing your invitations or figuring out your wedding timeline? We’d love to chat! Our Service specialize in planning meaningful, elegant weddings across the Seattle area and beyond.