Planning a Seattle wedding or anywhere in the Pacific Northwest can be a dream—lush landscapes, waterfront views, and stunning mountain backdrops. But even the most meticulous wedding budget can overlook hidden costs that pop up unexpectedly. To help you avoid last-minute surprises, here are 12 unexpected wedding expenses you should plan for in advance.
1. Vendor Overtime Fees
Seattle weddings often extend late into the evening, especially if you’re celebrating with a lively crowd. If your photographer, DJ, or venue staff stays beyond their contracted time, you may face overtime fees. Be sure to clarify rates in advance and set a clear timeline.
2. Marriage License Fees
While it might seem like a small detail, Washington State requires a marriage license, and fees vary by county. In King County, for example, the cost is around $69. Don’t forget to budget for this and check your county’s requirements.
3. Guest Transportation and Parking
If your venue is in a remote location like the San Juan Islands or Mount Rainier, guests may need extra transportation. Shuttle services, ferry fares, and parking fees for city venues can add up. Consider including this in your budget, especially if you’re offering courtesy transport for guests.
4. Weather Contingency Plans
Seattle’s weather can be unpredictable—one minute it’s sunshine, the next it’s drizzle. If you’re planning an outdoor wedding, renting a tent, umbrellas, or portable heaters could be an unplanned expense. Some venues charge extra for last-minute indoor setups.
5. Corkage and Cake Cutting Fees
Some venues charge a per-bottle corkage fee if you bring your own alcohol, and a cake-cutting fee if your dessert isn’t from their preferred vendor. In Seattle, these fees can range from $2 to $5 per person, so check with your venue beforehand.
6. Vendor Meals
Your photographer, planner, and band will be working for hours and typically require a meal. Many caterers charge full price for vendor meals, so be sure to account for this extra cost in your catering budget.
7. Postage for Invitations
Seattle couples often choose custom or locally designed wedding invitations from places like Pike Street Press. However, if your invites are oversized or include additional inserts, postage costs can quickly add up.
8. Alterations and Accessories
That dreamy wedding dress might need some alterations. Whether it’s hemming, taking in, or adding bustle hooks, these adjustments can cost hundreds. Don’t forget to budget for shoes, jewelry, and undergarments as well.
9. Gratuities and Service Charges
Tipping your vendors is often expected but can be overlooked in budgeting. Caterers, bartenders, and hair & makeup artists typically expect gratuities, and many venues charge service fees ranging from 18-25% on food and beverage costs.
10. Permits for Public Venues
Dreaming of a Seattle waterfront wedding at a park like Golden Gardens or Kerry Park? Public spaces often require permits, which range from $50 to $300 depending on the location and guest count. Make sure to secure your permit early to avoid last-minute issues.
11. Clean-Up and Breakdown Fees
Many Seattle wedding venues require couples to clean up at the end of the night, and some charge additional fees if you don’t adhere to their policies. If you’re hiring a wedding planner or coordinator, confirm whether clean-up services are included.
12. Post-Wedding Costs
After the big day, there are still costs to consider—thank-you cards, photo album printing, and dress cleaning or preservation. If you’re leaving for a honeymoon right away, set aside funds for these expenses so they don’t catch you off guard.
Final Thoughts for Seattle Weddings
Planning for these unexpected costs can save you stress and last-minute financial surprises. If you’re tying the knot in the Pacific Northwest, factor in weather contingencies, local permits, and travel logistics to keep your budget on track. A little extra planning goes a long way toward ensuring your wedding day is smooth and stress-free.
Need more wedding budgeting tips or planning assistance? Reach out—we’d love to help you craft your perfect Seattle wedding!